How Requests for Change are Processed
Here's an explanation of how Request for Change forms are processesed.
- The Board meets monthly (except in May and December).
- The property manager gathers all Requests for Change as they are received, and then adds them to the agenda for the next scheduled meeting.
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The Board may elect at its discretion to review and vote on a Request for Change between meetings. The Board discourages this approach: by Ohio law, all email votes require unanimous Board approval; a motion to approve a Request for Change at a regular Board meeting can pass with a simple majority. - Please submit all Requests for Change to the management company at least one month before the project is to begin (two months is better); if an expedited vote is needed for special circumstances, please specify the reasons—in detail—to the property manager when making your request. Do so in writing.
- All changes to the common area or unit exterior require a Request for Change.
- Please fill out the Request for Change completely, and sign it. Requests for Change that are not signed by the unit owner will not be considered. NOTE: The Board is less likely to approve any request that is short on specific details, and may return it to the unit owner for clarification.
- Any Requests for Change that involve structural changes, repairs, or additions (e.g. decks, doors, and windows) require detailed drawings/explanations. Where needed, the project must also be submitted to the city for permits and inspections.
- There are 111 units in our Association. Your request is probably not the only one the Board is asked to review and approve at any given time.